Start with the exact machine
Record the model suffix, year evidence, displayed hours, attachments and known condition issues for each option. Keep verified details separate from supplier descriptions. A lower-priced machine with missing records or different equipment is not a like-for-like comparison. Ask what has been replaced and whether any repair work is included in the offer.
Break the quotation into clear parts
Ask the seller to list the machine price, any preparation, inland movement, freight and other quoted services separately where possible. Identify which items are excluded or still awaiting confirmation. An empty field should not be interpreted as a free service. Clarify the currency, quantity and price validity in writing.
Name the destination and delivery point
A quotation to a port is different from an offer covering onward transport. State the destination country, named port and any requested delivery address. Ask the relevant parties to confirm loading arrangements, insurance, customs-related costs and inland transport scope. Do not assume a quoted freight amount covers every cost after arrival.
Compare evidence as well as cost
List the actual photos, videos, identification records and inspection access offered for each machine. Ask who supplies the information and which findings are independently checked. If one quotation includes an inspection and another does not, compare the agreed scope and cost rather than simply adding the word ‘inspected’ to a checklist.
Reconfirm before committing
Used-machine availability and freight quotations can change. Obtain written confirmation of the exact machine, final scope, payment process, validity period and proposed transaction channel before you commit. If using a B2B platform, review the terms applicable to that specific order; the platform’s name alone is not a guarantee of protection.
General purchasing guidance. This article is not a machine inspection report or a destination-specific customs determination.
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